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Savings Plan The Savings Program offers a convenient, tax-effective way to save and invest for the future. At retirement, Savings Program benefits are designed to work together with the Pension Plan and Social Security benefits to provide retirement income. Highlights
Enrolling in the Savings Program The Savings Program is completely voluntary. When you begin work, you will receive a Savings Program enrollment kit, which includes this summary plan description, investment fund prospectuses and fact sheets, as well as beneficiary designation and rollover contribution forms. You will also receive a separate mailing containing your web password and personal identification number (PIN). You can start participating in the Savings Program on your first day of employment by logging on to the website at www.401kaccess.com and entering your account number which is your Social Security Number or by calling the Participant Services information line at 1-800-777-4015 to elect:
Your beneficiary is the person you name to receive benefits from the Savings Program if you die with a vested balance remaining in your Savings Program account. Your beneficiary can be anyone you wish. However, if you have been married for at least one year and you wish to name someone other than your spouse, you must have your spouse’s written and notarized consent. Be sure to keep your beneficiary designation up to date. If you do not make a valid beneficiary designation and you have been married for at least one year at the time of your death, your spouse will receive the value of your vested Savings Program account. If you are single and do not name a beneficiary, your vested Savings Program account will be paid to your personal representative if one is appointed within 12 months of your death or if none is appointed to your heirs-at-law. You may change your beneficiary at any time. Simply call the Participant Services information line or use the Internet to complete the form online or to print the form. Your beneficiary election will be effective when Participant Services receives your completed form. The Savings Program Information Sources The Savings Program makes saving easy. It lets you enroll and manage your account over the telephone through a voice response unit, by speaking with a Participant Services representative, or by using the Plan’s website. By calling Participant Services, you can:
When you call Participant Services, you will need your PIN and a touch-tone telephone to use the voice response unit. If you do not have a touch-tone telephone, call Participant Services and speak to a customer service representative. You will receive your web password and PIN separate from your enrollment kit. You may change your password and PIN to personalize it at any time you wish. Your password and PIN are confidential and should be kept in a safe place. If you lose your password or PIN, call Participant Services and a copy of the number will be sent to your home. You may also request a password reminder from the Internet site to be mailed or e-mailed to you provided you have set up your e-mail preference. For security reasons, you can never get your PIN over the telephone. Accessing the SystemTo log on to your account, simply go to the log-in screen, press log-in, enter your account number and your password, and press submit. Every participant in the plan will be able to gain access to the plan, even if you do not have an account balance. Working With the Program After you log on, the system immediately shows the market value of your account as of a particular date. Remember, our plan investment funds are valued daily, and the amount shown on the screen is the market value as of the close of business of the previous business day. This value is updated once a day, so the value you see in the morning will be the same value for that entire day. Your Contributions You can contribute to the Savings Program in the following ways:
Your before-tax contributions are deducted from your eligible earnings before federal and, in most cases, state and local taxes are determined. (Social Security taxes are not affected). By saving with before-tax dollars, you reduce your current taxable income and, therefore, your current annual tax liability. The government allows this reduction in taxable income to encourage you to save for retirement. For this reason, withdrawals during your active career with the Company are restricted. Roth Contributions Your Roth contributions are deducted from your eligible earnings on an after tax basis. Roth contributions and earnings grow tax free. Upon retirement Roth contributions are distributed free from federal and most state income tax. Earnings on Roth contributions are also tax free if they are withdrawn after age 59 ½ and your account has been open at least 5 years. The before-tax and Roth contributions combined annual limit is $15,000 for 2008. The before-tax/Roth combined savings limit, which is announced annually, will be adjusted for changes in the cost of living increases in $500 increments after 2009 and applies to all before-tax savings and Roth contributions you make to all employer plans. Therefore, if you are employed during one year by another employer and make before-tax or Roth contributions to another employer’s plan, these contributions also count in the annual contribution limit. Additional limits may apply to highly compensated employees. You will be notified if these additional limits apply to you. Once you reach the annual before-tax/Roth limit (adjusted if you are age 50 or older and eligible to make additional before-tax/Roth contributions), you may elect to stop making contributions. If you elect to stop your contributions, the employer match will also stop. If you do not stop making contributions when you reach this limit, they will automatically be changed to after-tax contributions for the remainder of the year unless you take action to stop making contributions. Your contributions will revert back to your original election of pre-tax or Roth at the beginning of the new calendar year without filing a new election. However, if you are a highly compensated employee and have made a flat dollar catch-up election, you must make a new catch-up election at the beginning of the year. Company matching contributions will continue to be made as usual after the change to after-tax contributions. Those participants age 50 and older may be able to contribute additional amounts of before-tax or Roth contributions called “catch up contributions.” Call the toll-free number 1-800-777-4015 for assistance in determining whether you qualify to make an additional contribution and the maximum amount of such contribution. After-Tax Contributions Your after-tax contributions are deducted from your eligible earnings after income taxes are withheld and do not provide the advantages of deferring your taxes that are available through before-tax contributions. Investment earnings on after-tax contributions, however, are tax-deferred until withdrawn from the Savings Program. Also, after-tax contributions are subject to less stringent government withdrawal restrictions, as described later in this section.
As a general rule, you may rollover taxable amounts you receive from a tax-qualified plan of a former employer to your Savings Program account, and for distributions made on or after January 1, 2002 you may rollover non-taxable amounts. You will continue to defer current federal income taxes on the amount you rollover. For example, if you come to work for the Company after working for another employer that has a tax-qualified retirement plan, and you receive a distribution from that plan, you may transfer the taxable portion of your payout directly to the Savings Program or following an interim transfer to a conduit Individual Retirement Account (IRA). Any rollover must be made within 60 days of the date you receive a distribution from the other qualified plan (or conduit IRA). If you miss the deadline, you cannot roll your distribution into the Savings Program and you will have to pay taxes on the taxable portion of your distribution. To make a rollover of a qualified distribution, you must submit a certified check or a check from your prior plan’s trustee or custodian, the distribution statement you receive with your rollover check and a completed rollover contribution form to The Charles Schwab Trust Company. Call Participant Services to obtain the instructions and form for a rollover or print the form from the Internet site. How Much You Can Save You may contribute from 2.5% to 75% (or 16% for a highly compensated employee) of your eligible earnings each pay period, subject to the annual contribution limits. You may save in 0.5% increments. These percentages may be reduced for highly compensated employees to satisfy certain Internal Revenue Code tests. You will be notified of the restrictions for each year. Your contributions up to 6% of eligible earnings are eligible for Company matching contributions, as discussed later in this section. Any additional contributions are not eligible for Company matching contributions.Changing Your Contributions You can increase, decrease or stop your before-tax, after-tax, or Roth contributions at any time by calling Participant Services or through your Internet account. The last election you make before the payroll system computes your contribution will override any previous elections. Changes will be sent to payroll on a weekly basis and will be effective as soon as administratively possible, generally within two pay periods. You can suspend or resume contributions at any time. When you resume your contributions, cash deposits to make up for the period of suspension will not be permitted. All contributions must be made by payroll deduction.Company Matching Contributions Each pay period, the Company will match a percentage of each dollar you save. The Company will match your contributions up to...
Vesting is the process through which you earn a right to a benefit under the Savings Program. You are always 100% vested in your own contributions, as adjusted for investment earnings and losses on your contributions. Company matching contributions become 100% vested after you complete three years of Credited Service (as defined in the Glossary). This means if you have worked at the Company for three full years, Company matching contributions are 100% vested. You will also become immediately 100% vested in all Company matching contributions, adjusted for investment earnings and losses, when you:
Your Investment Options You may choose to have your contributions and Company matching contributions invested in any one or a combination of the Savings Program's investment funds - in increments of 1%. The funds are valued at market daily. The Joint Retirement and Savings Plan Committee may freeze or change the funds at any time. Any investment involves some degree of financial risk. Actual investment results for your Savings Program contributions will vary depending on the fund or funds in which they are invested. Detailed information about each of the funds currently available under the Savings Program is provided in the chart on the following pages. This data is provided for informational purposes only. Before making any investment decision, you should also review the fund prospectuses and fact sheets. Neither the Company, the Savings Program nor the Joint Retirement and Savings Plan Committee makes any representation that the past performance of these funds is a guarantee or indicative of their future performance. The funds are not protected by any federal or state deposit insurance program. The Savings Program is intended to constitute a plan described in section 404(c) of "ERISA". Fiduciaries may be relieved of liability for any losses that are the result of investment instructions given by you or your beneficiary. Investment EarningsInvestment earnings include interest, dividends, and market gains/losses resulting from your investments in any of the Savings Program's funds. Returns you may earn on your investments are continually reinvested in the funds you have chosen. Savings Program Investment Options
You may change your investment choice for future contributions - in 1% increments - at any time by calling Participant Services or through your Internet account. The last change you make before 4 pm Eastern time, or before the market closes if earlier, will override any previous changes made that day. Your changes will be effective with the next deposit of your contributions. You can transfer existing balances - in 1% increments - among the investment options up to 12 times a calendar year, and in any event at least once per quarter. Transfers completed before 4 pm Eastern time will be effective that day, assuming it is a business day and the New York Stock Exchange is open; otherwise, changes will be effective the next business and market trading day. Confirmation of your transaction will be mailed within three business days. Transaction Processing The transactions you request through Participant Services will ordinarily be processed within the times specified in this handbook. However, in certain circumstances, such as technical problems with the internet site or telephone service, you may experience difficulty in making your request or your transaction may be delayed. Telephone service can be interrupted from time to time and, further, a high volume of telephone calls can overload the system and prevent calls from being answered. Transactions may also be delayed, for example, if market conditions require a daily volume limit on trades in an asset, there is suspension in trading of an asset or in the event of a major market or systems disruption. You will be informed if a transaction is not completed on the day requested, and the transaction will be completed as soon as administratively possible thereafter, based on the unit prices in effect when the transaction is completed.
Your Quarterly Statement After the end of each calendar quarter, you will receive a Savings Program statement that reports your account activity, total fund balances, and investment elections. You can use these statements to track the value of your savings under the Savings Program. You also have access to your account statement at any time by visiting the Internet at http://www.401kaccess.com. You can create an online statement for any period of time within the last 24 months.Loans from Your Account Although the Savings Program is meant to help you save for the future, you have access to your funds today through loans and withdrawals. You may borrow money from a portion of your vested account balance and pay back the loan through payroll deduction. You will repay loan amounts, plus interest, back to your Savings Program account. You will not be taxed on the money you borrow from your account, provided you repay the loan as required, and any interest that you pay is credited to your account. Loan payments are made on an after-tax basis. There are two types of loans available to employees: general and residential. General loans are available for any reason. Residential loans are for the purchase or building of your primary residence. You may only have one general loan and one residential loan outstanding at any one time. You must wait at least 30 days after a loan is repaid before taking another loan of the same type. Loan AmountsThe maximum amount available for a loan is the lesser of:
There is a one-time, nonrefundable application fee of $50 for each loan. This fee will be deducted from your account balance after the loan has been granted, and will be taken from your most conservative investment fund (as determined by The Recordkeeper). Interest Rate The loan interest rate used for the entire term of the loan is the Treasury Rate plus 4%, as published in The Wall Street Journal on the first business day of the month preceding the month in which the loan is requested. The rate in effect when you take a loan is the rate you will pay for the term of your loan. Under current federal income tax law, none of the interest on a loan from the Savings Program is tax deductible. Loan Funding If a loan is approved, a loan account is set up in your name. The loan amount is taken from your different types of savings in this order:
Repayment on loans will be automatically deducted from your paychecks. General loans must be repaid within 4.5 years and residential loans must be repaid within 15 years. The minimum loan repayment period is six months. As you repay your loan, your savings will be restored in the reverse order from which your loan was taken, starting with Roth rollover contributions, rollover contributions, followed by after-tax contributions and the Company matching contributions on those funds, then before-tax and Company matching contributions. Your repayments will be invested in the same Savings Program funds you have chosen for your current contributions. You may pay off your outstanding loan at any time prior to maturity by sending a certified check to The Recordkeeper for the payoff amount. Loans must be paid off in full - no partial payments are allowed. You must call Participant Services to find out payoff amounts. If you take a long-term leave of absence or are on long-term disability, you must continue to make repayments directly to The Recordkeeper. You will receive a monthly invoice with which to continue your monthly payments. If payments are not continued, the outstanding loan balance is considered a deemed distribution on the last day of the 12th month of missed payments or the maturity date of the loan, whichever comes first. Any payments missed because of a short-term absence will be automatically deducted from your paycheck when you return to work. Loan Default A portion of your account balance equal to the amount of your original loan serves as collateral of the loan. If you default on your loan, The Recordkeeper will satisfy your unpaid loan balance by using the collateral in your account. Your loan will default if you:
If your pay period changes from weekly to monthly or vice versa, the repayment of the remaining principle loan balance will be adjusted for the new payroll frequency. You will receive notice of the new payroll deduction amount.
Withdrawals While You are Employed The Savings Program also allows you to take a withdrawal from your account within certain limits and rules which are described in this section. A withdrawal must be at least $200 (or your vested account balance if less) and only one withdrawal may be made on any day. You will be mailed a check generally within three business days after your withdrawal is approved. Withdrawal of After-Tax ContributionsWithin the limits described below, you may withdraw your after-tax contributions limited to once every six months by logging on to your account or by calling Participant Services. Contributions and Related Company Matching Contributions You may withdraw any amount of after-tax contributions, adjusted for investment earnings and losses, limited to once every six months and may continue afterwards to make after-tax contributions. You may also withdraw the related Company matching contributions that have been in your account at least 24 months, but not the earnings on the Company matching contributions. Taxation of After-Tax Withdrawals Your after-tax contributions to the Savings Program made before January 1, 1987 can be withdrawn without any tax if you do not withdraw any earnings on these contributions. The earnings on the pre-January 1987 contributions are kept separate but are available for withdrawal on a taxable basis. When you request a withdrawal, the first money paid out will be these pre-January 1, 1987 contributions. Withdrawals of after-tax contributions made on or after January 1, 1987 are subject to partial taxation, since a withdrawal of post-1986 after-tax contributions will be assumed to be made up of both contributions and earnings. To avoid this taxation, you can roll over the taxable portion of your withdrawal to an IRA or other eligible retirement plan. You may also roll over the non-taxable portion of the distribution. Withdrawal of Before-Tax Contributions It is important to remember that withdrawals of your before-tax contributions are restricted by the Internal Revenue Code while you are working. You must include withdrawals of before-tax contributions in your income in the year of withdrawal. In some cases, the distributions may also be subject to a 10% premature withdrawal tax penalty, so you should consider these tax implications before making a withdrawal of your before-tax contributions. Withdrawals Before Age 59½ Because the emphasis is on long-term savings, the government limits withdrawals before age 59½ to your before-tax contributions upon proof of financial hardship. You may also make withdrawals of Roth contributions upon proof of financial hardship. To qualify for a hardship withdrawal, you must have a documented "immediate and heavy financial need" which cannot be met by "other reasonably available resources." Immediate and heavy financial need means:
When you reach age 59½ you may withdraw your before-tax contributions, Company matching contributions, and any investment earnings at any time for any reason. To request a withdrawal, log on to your account or call Participant Services. Withdrawal of Rollover Contributions You may withdraw your rollover contributions, as adjusted for investment earnings and losses, at any time for any reason without causing a suspension of Company contributions under the Savings Program. To request a withdrawal, log on to your account or call Participant Services. Program Payouts You are eligible to receive the full value of your Savings Program account when you leave the Company:
When you leave the Company, you may request an immediate payout or choose to defer payment. You may not defer payment, however, beyond December 31st of the year in which you reach age 70-1/2 or the date you retire if you work for the Company beyond age 70-1/2. If you choose to defer payment, your savings will be invested in the Savings Program funds as you direct. Your Roth 401k contributions and earnings are also subject to the required minimum distribution rules unless you rollover the Roth account into a Roth IRA. Currently, you are not required to take a minimum distribution from a Roth IRA. Payout Methods If you terminate employment before you are eligible for an immediate pension or Total and Permanent Disability benefits, and decide to receive your Savings Program account, you will receive a lump sum payment. If you die, your beneficiary may receive the full amount of your Savings Program account balance in a lump sum. If you die and were eligible to retire at the time of your death, your spousal beneficiary may elect a lump sum payment or monthly installment payments over a five-year period. Your spousal beneficiary may also choose to defer payment. A non-spousal beneficiary will receive a lump sum payment or may request a rollover to an IRA account. If you are eligible for an immediate pension or Total and Permanent Disability benefits when you leave employment, you may elect to receive:
Taxation of Withdrawals and Final Payouts In general, your before-tax contributions, Company matching contributions, and investment earnings on all types of contributions other than Roth contributions are taxable when you receive them. The actual tax treatment will depend on your age at the time of receipt. You can find more information about tax treatment of Savings Program distributions in the "Special Tax Information Notice," which is included with your quarterly statement and is also available online or by calling Participant Services. Before Age 59-1 /2If your payment is received before age 59-1/2, you will pay a 10% additional tax in addition to ordinary income tax on the taxable portion of the payment, including a hardship withdrawal unless you qualify for one of the exceptions to this 10% penalty listed in the "Special Tax Information Notice." You can avoid the income tax and additional tax if you rollover the taxable portion of your payment into an IRA or other eligible retirement plan within the time period permitted by law. Beneficiaries are never subject to the 10% tax penalty, regardless of your age at death. At Age 59-1 /2 or Later If you make a withdrawal or receive a Savings Program distribution after age 59 -1/2, you will not have to pay the 10% penalty. If you were at least age 50 on January 1, 1986, the law generally makes 10-year forward averaging (based on 1986 tax rates) available as an alternative, as well as special capital gains treatment, provided you were a participant before 1974. To be sure you are using your benefits to their full advantage, you should check with a tax advisor regarding the specific requirements for using these and other forms of favorable treatment that may apply to your payout. Neither the Benefit Plans Office nor Participant Services can give you tax advice. Roth Contributions Special rules apply to payments of Roth contributions and earning on those contributions. Payments of the Roth contributions are not subject to federal income tax. Earnings on your Roth contributions will be subject to federal income tax unless the distribution occurs at least five years after you make your first Roth contribution or rollover Roth contributions from a former employer and the distribution is made after you turn 59 ½, upon your death, upon your disability. Rollovers and Withholding Withdrawals and lump sum distributions of your before-tax contributions and Company matching contributions, your after-tax contributions, or your Roth contributions as adjusted for investment earnings and losses, can be rolled over to an IRA or other eligible retirement plan. Required minimum distributions to employees who have terminated and reached age 70-1/2 or retired from the Company after age 70-1/2, and distributions paid out in installments are not eligible for such a rollover. You can roll over all or a portion of your eligible plan payouts either directly or indirectly to an IRA or other eligible retirement plan. With a direct rollover, The Recordkeeper will send you a check payable to the trustee of the eligible IRA or plan you designate. If you elect a direct rollover, no federal tax withholding will apply to your rollover amount. The portion that is not rolled over will be subject to mandatory 20% tax withholding. If you want to roll over your eligible payout yourself - an indirect rollover - there are some important facts to keep in mind:
Severance from Service and Reemployment Severance from service is important because it determines when your Credited Service ends for purposes of Savings Program vesting. Severance from service occurs:
Claiming Benefits To apply for a Savings Program payout, you should call Participant Services at 1-800-777-4015. If you die with a remaining balance in the Plan, your beneficiaries should contact The Recordkeeper for information on obtaining a distribution. If you elect a lump sum payout, you will be mailed the payout generally within three business days from the date Participant Services receives the request. If you elect to receive installment payments, you will receive the required forms to complete and return.Other Important Information
Change of Address The investment manager for each fund will decide how to exercise any voting rights applicable to stock held in that particular fund. Investment Fees and Expenses The Savings Program investment options have administrative and investment management fees associated with them which, in effect, reduce the investment fund returns. The administrative fees are associated with services performed by the trustee and Recordkeeper. Investment management fees for the mutual funds are described in the fund prospectuses. The fees will be shown on your quarterly statement.
You choose how to invest your money in the Savings Program. The Savings Program trustee will follow your investment directions without reviewing your investment decisions. The Company, the trustee, the Joint Retirement and Savings Plan Committee and the other Savings Program administrators are not responsible or liable for the investment choices you make or investment losses that are the direct and necessary result of your investment choices. This is because the Savings Program is intended to satisfy the requirements of Section 404(c) of the Employee Retirement Income Security Act of 1974 (ERISA) and section 2550.404c-1 of the Code of Federal Regulations. Nothing contained in this document is intended to constitute investment advice. Confidentiality of Investment Directions Your investment directions for all Savings Program funds are administered by The Recordkeeper. The trustee handles all purchases and sales in the name of the Savings Program without identifying individuals, so your transactions remain confidential. The Joint Retirement and Savings Plan Committee is responsible for monitoring compliance with the procedures that ensure confidentiality. You may contact the Retirement and Savings Plan Committee at: C/O Manager, Employee Benefits PO Box 2009 Oak Ridge, TN 37831-8258 Your Other Benefits Before-tax savings under the Savings Program reduce your taxable income - that is, they are not reported as taxable income on your W-2 earnings statement. However, they are included in determining your Social Security taxes and benefits. Savings with before-tax dollars has no effect on your other pay-related benefits - such as life insurance, disability coverage, and retirement income. These benefits provide financial protection and security based on your full basic rate of pay. Plan Funding and Expenses The Savings Program is funded by participants who designate a part of their eligible earnings to be contributed on their behalf and by the Company through Company matching contributions. The assets of the Savings Program are held in a trust fund maintained by the trustee. All Savings Program administrative and investment management fees are paid from the investment funds and will be deducted from the participant's account. Tax Treatment The Company intends to operate the Savings Program so that it will qualify under Sections 401(a) and 401(k) of the Internal Revenue Code. Accordingly, your before-tax savings will not be taxed until you withdraw them. The earnings of the trust fund, which holds the Savings Program assets, will not be taxable to you, the trust fund, or to the Company at the time earnings are credited to the trust fund, but will be taxable to you when you receive a distribution. However, earnings on Roth contributions will not be taxable either in the trust fund or when distributed if you meet certain requirements. Administrative Information Information about the administration of the Savings Program can be found in the section entitled "Administrative Information."
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